IT Outsourcing vs. FullTime Hiring. Advantages and drawbacks

Making the right choice for your software business

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IT Outsourcing vs. FullTime Hiring. Advantages and drawbacks
IT Outsourcing

In the landscape of the software industry, the success of a business hinges on its ability to assemble the right team with the right skills.One of the questions on every tech entrepreneur's mind: how do you get the best talent on board? In this pursuit, two basic strategies have emerged: IT Outsourcing and full-time hiring. Both approaches offer unique advantages and challenges, and understanding their nuances is essential for companies looking for developers aiming to secure a competitive edge.

IT Outsourcing: Advantages and Drawbacks

Like a two-sided coin, each business strategy boasts both advantages and drawbacks that paint a comprehensive picture. This applies to IT Outsourcing too, which can be an interesting way of doing things in the software development world. So, let's take a closer look at what's great and what might need a little extra consideration if you consider using IT Outsourcing.

Quick project adjustments and cost efficiency through IT Outsourcing

Imagine your software business as a dynamic canvas, where the project needs to shift like colours on a palette. 

This is where IT Outsourcing comes into play – offering a quick fix for adjusting your team's size according to project demands. Need more hands on deck for a big project? IT Outsourcing lets you onboard talents swiftly. When the project winds down, you scale back just as easily 

Furthermore, you think of IT Outsourcing as your budget's best friend. During periods of low project demand, you're not burdened by full-time salaries. It's like turning down the volume on costs when the music isn't playing. By tapping into external talent only when needed, you optimize spending without compromising on capabilities.

Moreover, IT Outsourcing presents several other financial advantages that can't be overlooked. Firstly, it bypasses the need for extensive recruitment efforts. Searching for, interviewing, and hiring new employees can be time-consuming and expensive. With IT Outsourcing, you access a ready pool of skilled professionals, saving you time and effort in the recruitment process.Secondly, because external experts engaged through IT Outsourcing are not your full-time employees, you're exempt from providing employee benefits like health insurance, medical or sport packages. You also don’t have to worry about costs associated with bookkeeping. This not only reduces your direct costs but also streamlines your financial management.Additionally, one remarkable advantage of IT Outsourcing is that you avoid the situation of having to lay off your employees if customers suddenly leave or a project concludes. Unlike a scenario where you would have to let go of in-house staff due to decreased workload, IT Outsourcing enables you to adjust your team effortlessly without the emotional and financial strain of layoffs.

Navigating Communication Challenges

When working with external teams, maintaining seamless communication becomes crucial. It's like speaking a shared language across diverse time zones and virtual spaces. Clear channels and effective collaboration tools are essential to bridge any gaps. Ensuring that everyone is on the same page despite potential physical distances is the key to harnessing the potential of specialised external expertise.

Innovation through Diversity: A New Perspective

When you bring in people from different backgrounds, you're inviting a wave of new ideas and creativity. It's like mixing colors to create something exciting and fresh. These different viewpoints can lead to cool solutions and new ways of doing things that you might not have thought of before.

Full-Time Hiring: Pros and Cons

Imagine your software business as a tightly-knit family, with each member invested in its growth. Full-time employees exemplify this sense of loyalty and commitment. Their dedication extends beyond individual projects; they're here for the long haul. This enduring loyalty is a prime advantage of full-time hiring. However, contrary to popular belief, loyalty can also flourish in the realm of IT Outsourcing. Handled strategically, external talents can evolve into regular contributors, intertwining themselves within the fabric of your business. Through consistent engagement of skilled professionals from a reputable IT Outsourcing partner, like SKM Group, a symbiotic relationship is forged. With their experienced developers who not only possess expertise but also align with your goals, the possibilities are substantial. By carefully selecting and consistently engaging these skilled professionals, external talents become integral parts of your team.They acquaint themselves with your objectives, principles, and projects, fostering a loyalty akin to that of dedicated in-house employees.

Moreover, the advantages of IT Outsourcing extend beyond loyalty. These external talents, due to their diverse experience, often excel at problem-solving complex issues. Their fresh perspectives and varied skill sets can be an invaluable resource when grappling with intricate challenges. At SKM Group, we place a special emphasis on identifying talents with exceptional problem-solving skills, ensuring that the professionals we provide possess a high level of proficiency in addressing intricate and complex challenges.

Institutional Knowledge: A Two-Sided Coin - IT Outsourcing vs. Full-Time Hiring

Deep Understanding of Company Operations

Full-time employees have been involved in various projects, gaining insight into the company's processes, culture, and objectives. This familiarity allows them to work efficiently within the established framework and make informed decisions. They've been there for every move, so they understand the ins and outs of how things work within the company. This understanding is invaluable. 

Potential Resistance to Change

However, sometimes full-time employees, while having a strong grasp of established processes, might show resistance when confronted with change. The familiarity they have with the existing methods might make them cautious about embracing new approaches, even if those new approaches could lead to improvement.

Navigating Change with IT Outsourcing

This is where IT Outsourcing introduces a unique perspective. Contractors brought in through IT Outsourcing do not have the same experience in company processes, but that can be an advantage when change is needed. They often bring a fresh outlook and are more open to adopting new ideas. Because they're not entrenched in the established way of doing things, they can be more adaptable, making them assets when you're aiming to introduce change and innovation.

Consideration of Recruitment Costs

It's also important to consider the costs associated with recruitment when comparing full-time hiring and IT Outsourcing. The process of finding, interviewing, and onboarding new full-time employees can be both time-consuming and expensive, particularly for companies lacking dedicated IT recruiters. Many companies have to use recruitment agencies, which further escalates expenses. On the other hand, IT Outsourcing involves partnering with established experts like SKM Group, which can streamline the talent acquisition process and mitigate these recruitment costs. This economic advantage further enhances the appeal of IT Outsourcing as a strategic solution for staffing needs.

Cost Considerations: Balancing Investment and Efficiency

In the realm of financial decision-making, finding the right balance between how much you invest and how efficient your choices are becomes really important. This idea holds true when you're deciding between two ways to hire people: full-time hiring and IT Outsourcing. Each of these staffing approaches offers its unique set of advantages and considerations.

Initial Higher Costs vs. Long-Term Efficiency - Full time Hiring

Hiring full-time employees might seem like a steep upfront investment, akin to purchasing high-quality components for a project. However, this initial expenditure often leads to sustained efficiency down the road. 

Let's delve into the domain of financial planning. Full-time teams bring a touch of predictability. With fixed salaries and benefits, financial forecasts become clearer. This stability enables better fiscal projections, ensuring seamless management of payrolls and obligations without unforeseen financial hitches.

Strategic Spending with IT Outsourcing

On the flip side, IT Outsourcing enters as a strategic option. While it might not entail the same initial costs, the short-term expense can accumulate over time, especially if projects require continuous external support. However, this model allows for more flexible financial adjustments. It's like purchasing the exact parts you need for a specific phase of the puzzle without committing to the entire puzzle's cost upfront. This adaptability can be beneficial when dealing with fluctuating project demands. Using contractors on IT Outsourcing you don’t have to worry about:

  • recruitment expenses - finding the right full-time employees can be a bit like finding needles in a haystack. You might need to spend money on job ads, recruitment agencies, and other methods to get the right people on board.
  • training costs -  new employees often need training to get up to speed with your company's way of doing things. This can involve additional expenses for training materials, time spent by experienced staff, and more.
  • benefits: Full-time employees usually get benefits like health insurance, paid time off, and maybe even retirement plans. While these are great for your employees, they can add to your costs.
  • office space and equipment -  having full-time employees often means needing more office space, desks, computers, and other equipment. This can increase your overhead costs.
Graphic showing savings spending with Body Leasing

Balancing Financial Stability and Adaptability by combining full-time employment with IT Outsourcing

Cost considerations are a pivotal element in the software business's financial jigsaw. Full-time teams offer long-term efficiency with known financial commitments. Meanwhile, IT Outsourcing provides the flexibility to adapt spending to project needs. Ultimately, it's about striking a balance between investing upfront for stability and flexibility in financial planning, ensuring your software business remains financially resilient while being primed for innovative growth.

So what to choose - IT Outsourcing or employment?

IT Outsourcing and full-time hiring are two distinct pathways that show different facets of building a proficient software team. The decision between IT Outsourcing and full-time hiring is akin to selecting the perfect tool for your software house's unique projects and goals. As you make this choice, remember the essence of the software industry – innovation and evolution.If you find yourself at the crossroads unsure of which route to take, there's no need to navigate this decision alone.To explore your options further, don't hesitate to reach out to our consultants. Visit to start a conversation.

About The Author
Mateusz Kopacz

Mateusz is a seasoned professional in project management and software development. He is currently CEO at SKM Group, where he oversees projects and programmers, ensuring their successful execution. Additionally, he plays a vital role in shaping corporate strategy, driving product development, and spearheading business development and key account management efforts.